Tips on time management to increase an organization’s productivity and time management tools
What is time management?
Time management” refers to the way you organize and plan the time you spend on certain activities.
Time management” is the process of organization and planning, which consists of allocating your time to specific activities. Good time management allows you to work smarter – not harder – to do more in less time, even when time is short and pressure is high. If you don’t manage your time, you will lose efficiency and be stressed.
It seems there’s never enough time during the day. But since we all have the same 24 hours, why do some people achieve so much more with their time than others? The answer lies in good time management.
The top performers manage their time exceptionally well. By using the time management techniques in this section, you can improve your ability to work more effectively – even when time is short and pressure is high. Good time management requires an important shift in focus from activities to results: being busy is not the same as being effective. (Ironically, the opposite is often closer to the truth.) Spending the day in a rush of activity often brings less, because you spread your attention over so many different tasks. With good time management, you can work smarter, not harder, so you can do more in less time.
It may seem counter-intuitive to spend valuable time learning time on time management rather than using it to keep working, but the benefits are enormous:
- More productivity and efficiency
- A better professional reputation
- Less stress
- Increased career opportunities
- Increased opportunities to achieve important life and career goals
If you do not manage your time effectively, this can have very undesirable consequences:
- missed deadlines
- Inefficient workflow
- Poor quality of work
- A bad professional reputation and a blocked career
- Higher levels of stress
Tips to improve productivity and organizational skills through time management;
There are seven tips on time management to improve your organizational skills and increase your productivity. Those are,
1. Get ready in advance
2. Plan your schedule
3. Start early
4. Organizational skills
5. Increase productivity with Prime time
6. Take the time you need for quality work.
7. Take part in a time management course.
1) Preparation in advance
First, prepare your worklist for the next evening or the evening before. An important
The advantage of preparing your daily list the evening before is that you can sleep deeper with this exercise. This will allow you to help you increase your productivity over the next working day.
2) Take time for your time.
By planning your time, you reduce stress and release energy. The actual act of using your ability to organize your day, week and month gives you a greater sense of control and will help you.
Increase productivity throughout the day. In fact, it increases your self-esteem and improves your sense of belonging personal power.
3) Start early
To increase your productivity, start your day early. The more time you take to sit down, think and think.
Plan, the better you are organized in all areas of your life. You have developed a great sense of organization and a great sense of organization. The habit of going to bed at an appropriate time and getting up early. When you get up early and plan your day at progress, tend to be calmer, clearer and more creative throughout the day.
4) Organizational skills
Decide to improve your organizational skills and use a filing system at home and in the office at work. Up to 30% of working time is now spent searching for relocated objects. These are the things that get lost because they haven’t been classified properly. The best and simplest of all filing systems is a file alphabetical system. In conjunction with a storage system, you should have a master list or record of all your files in one place. This master list gives you the title of each file and tells you where the file is located.
5) Increase productivity with Prime Time
Organize your life in such a way that you do creative work during your internal “first”.
Your internal prime time is the time of day, according to your biological clock, when you are most vigilant and productive. Each person should think about how they can organize their day, both for their outside and for their Internal Prime Times.
6) Take the time you need to do a quality job.
Doing the job correctly the first time can take longer in advance, but mistakes usually lead to the following results the time spent on corrections, which takes more time overall.
7) Attend a time management course.
If your employer offers training, take a time management course. If your workplace has no one, check with a local community college, university or community education program does it.
Time Management Tools
Time management tools help you track the specific way you use your time throughout the day. It is important to track the amount of time you or your team have actually spent to determine the profitability of specific projects. You can also use these tools to identify and fix problems before they worsen in the long run.
Before we go any further, it is important to note that time management tools are closely linked to time accounting tools and software. Although these two aspects often go hand in hand, this page focuses on tools that improve time tracking, not billing and invoicing.
We believe that value-based pricing is the best solution for most professional services organizations. If you need a solution that offers both features, there are of course many options, some of which are on our list. Because tracking and time management must be simple and effective for you and your employees, try to find a solution that meets all your needs without wasting time.
What is important in a time management tool?
As already mentioned, time management tools are often available in the form of time recording and time accounting software. We were looking for tools that place more value on the functionality of time recording than on time accounting. We also looked at the tools they are:
- Easy to use – if you spend more time understanding your time tracking software, something is wrong.
- Flexible – the best time management tools allow you to track time per project or employee.
- Collaboration – interacting with your employees or leaving comments on specific projects is important to ensure appropriate time tracking.
After considering a variety of different solutions, here are the 18 best time management tools:
RescueTime is for people who want to improve their productivity. It offers a customized productivity value every day that helps you identify inefficiencies in your personal workflow. It also helps you to disable or block distractions while working for maximum productivity potential.
Features of RescueTime:
- Detailed reports – Detailed reports show which applications and websites you have spent time on. Additional reports show how much time you’ve spent in different categories, how productive you’ve been, and whether you’ve achieved your goals
- Weekly email summary – Stay up to date with a weekly email report that summarizes your activities and productivity levels. Use your report to better plan the new week
- Set goals for the day – You can set goals that will help you stay on track and improve your productivity. See your progress on your dashboard, weekly email report, and target report
- Productivity score – Activities are automatically grouped into predefined categories, with built-in productivity scores covering thousands of websites and applications. Of course, you can customize categories and productivity values to suit your needs
Time Doctor is designed for remote teams and integrates with a variety of third-party project management applications such as Asana, JIRA and more. It offers a variety of features that provide you with valuable insight into how your employees use their time to improve ROI and your team’s overall performance.
Features of Time Doctor:
- Avoid distractions:
Time Doctor monitors the use of the Internet by employees during their working hours.
When excessive periods of time are detected on Youtube, Facebook or any other personal web browser.
Time Doctor will give users a boost to make sure they are still working.
- Monitor websites and applications:
Time Doctor gives you a detailed overview of how you spend your time, so you know where your weaknesses are and can improve them.
Time Doctor silently captures application and Internet usage for all users during working hours.
- Screen monitoring:
Time Doctor has the ability to take screenshots of the computer screen every few minutes.
Screenshots are also useful for certain types of companies such as design studios, which can use them to monitor work processes and improve productivity.
You can enable or disable the screenshot feature for each person in your organization and set the screenshot interval.
Payroll configuration is fully customizable and includes a variety of payroll periods and support for all currencies.
Time Doctor gives you the freedom to pay your employees using PayPal, Payoneer, TransferWise or any other method you choose.
- Private and secure:
All information, including screenshots, is encrypted when sent to Time Doctor’s servers.
Timereaction is one of the best business process management software. It facilitates the creation of a transparent workspace, it eases communication between team members and suppliers, and real-time workflow process management.
Timereaction key features:
- Workflow Management
- Process Management
- Business Rules Management
- Lifecycle Management
- Process Analysis
- Process Capture
- Process Change Tracking
IceHrm is a Human resource management system for small and medium-sized organizations. This HRM software centralizes employee data and allows only one authorized person to access it, providing a high level of security. The presence module monitors employee time based on information about insertion and perforation. It covers all the basic HRM needs of a company such as Time Management, Attendance Management, Expense management, leave management, Recruitment management and handling employee information.
Unlike the other popular HRM software, you can use one system for all HRM functions. As the other HRM functions are designed for different HRM functions separately, using IceHrm will benefit you to utilize all HRM functions in one software. There are three different editions in IceHrm. Each edition has different features. You have a choice to select which edition will suit your organization according to your HR requirements in the organization. Also, you can purchase the IceHrm software based on the number of employees in your organization.
Key Features of IceHrm
- Document Management
- Employee Self Service Management
- Performance Management
- Time & Attendance Management
- Performance Appraisal
- Benefits Management
- Attendance management
- Email Integration
- Payroll Management
- Project Management
- Workflow Management
- Employee Lifecycle Management
In case you want to learn more about how you can use the IceHrm software for your HR responsibilities, you can easily sign up for a free trial here.